Privacy Notice

Dear Parents/Carers,

Why do we collect and use your information?

Kenninghall Primary School holds the legal right to collect and use personal data relating to pupils and their families, and we may also receive information regarding them from their previous school, LA and/or the DfE.  We collect and use personal data in order to meet legal requirements and legitimate interests set out in the GDPR and UK law, including those in relation to the following:

  • Article 6 and Article 9 of the GDPR
  • Education Act 1996
  • Regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013

In accordance with the above, the personal data of pupils and their families is collected and used for the following reasons:

  • To support pupil learning
  • To monitor and report on pupil progress
  • To provide appropriate pastoral care
  • To assess the quality of our service
  • To comply with the law regarding data sharing

Which data is collected?
The categories of pupil information that the school collects, holds and shares includes the following:

  • Personal information – e.g. names, pupil numbers and addresses
  • Characteristics – e.g. ethnicity, language, nationality, country of birth and free school meal eligibility
  • Attendance information – e.g. number of absences and absence reasons
  • Assessment information – e.g. national curriculum assessment results
  • Relevant medical information
  • Information relating to SEND
  • Behavioural information – e.g. number of temporary exclusions
  • Photographs – these will be used to aid our records managements and attendance procedures

Whilst the majority of personal data you provide to the school is mandatory, some is provided on a voluntary basis.  When collecting data, the school will inform you whether you are required to provide this data or if your consent is needed.  Where consent is required, the school will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.

The categories of parent information that the school collects, holds and shares includes the following:

  • Contact information, including addresses, phone numbers and email addresses of parents and/or any other emergency contacts
  • Financial information where appropriate, e.g. to check eligibility for Free School Meals
  • Information pertaining to home life where appropriate, e.g. where a pupil is identified as having a mental health issue or there are safeguarding concerns.

How long is your data stored for?

Personal data relating to pupils at Kenninghall Primary School and their families is stored in line with the school’s Data Protection Policy.

In accordance with the GDPR, the school does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.

Will my information be shared?

The school is required to share pupils’ data with the Department of Education on a statutory basis, this includes the following:
The National Pupil Database (NPD) is managed by the DfE and contains information about pupils in schools in England.  Kenninghall Primary School is required by law to provide information about our pupils to the DfE as part of our statutory data collections, such as the school census; some of this information is then stored in the NPD.  The DfE may share information about our pupils from the NDP with third parties who promote the education or wellbeing of children in England by:

  • Conducting research or analysis
  • Producing statistics
  • Providing information, advice or guidance

The DfE has robust processes in place to ensure the confidentiality of any data shared from the NDP is maintained.

Kenninghall Primary School will not share your personal information with any third parties without your consent, unless the law allows us to do so. The school routinely shares pupils’ information with:

  • Pupils’ destinations upon leaving the school
  • The ieTrust
  • The Local Authority
  • The NHS

The information that we share with these parties includes the following:

  • Attendance information
  • Assessment information
  • Relevant medical information
  • Information relating to SEND
  • Behavioural information – e.g. number of temporary exclusions

Parents are able to request that only their child’s name, address and date of birth are passed to the LA by informing Kenninghall Primary School office via email or letter.

What are your rights?

Parents and pupils have the following rights in relation to the processing of their personal data.

You have the right to:

  • Be informed about how Kenninghall Primary School uses your personal data.
  • Request access to the personal data that Kenninghall Primary School holds.
  • Request that your personal data is amended if it is inaccurate or incomplete.
  • Request that your personal data is erased where there is no compelling reasons for its continued processing.
  • Request that the processing of your data is restricted.
  • Object to your personal data being processed.

Where the processing of your data is based on your consent, you have the right to withdraw this consent at any time.

If you have a concern about the way Kenninghall Primary School and/or the DfE is collecting or using your personal data, you can raise a concern with the ICO.  The ICO can be contact on 0303 123 1113, Monday – Friday.